Present:
Helen Brown (President), Karl Ashford (Vice-President), Ruth Palmer (Treasurer), Guy Badman (Secretary), Jane Cowley (Publicity Officer), Louise Williams (SSAGO Rep.), Ray Butler, Jen Asquith, Alex Booth, Helen James, Jeremy Aynge, Gareth Evans.
1. Open
The meeting was opened at 9:10
2. Apologies
Apologies were recieved from: Caroline Banks, Kerri Ford, and Annabelle Jones.
3. Acceptance of Agenda
The agenda was accepted.
4. Notification of Competent Business
Nothing competent of notified.
5. Minutes of the Last AGM
The minutes of the last meeting were read out and accepted.
6. Matters Arising.
1st year rep: After much discussion it was decided to wait until November to see if we need a first year rep. Depending upon the uptake; this would be a non-executive post on the committee.
Ruth was confussed by Jeremy, Ray and Alex's shirts as they were all blue check.
Jane was annoyed because the minutes don't fold the right way.
7. Reports
7.1 President:
Helen Brown stated that it had been a really good year with loads of great activities:
Eating jelly though straws.
The Christmas Meal.
The Mad Scots at the Rallies.
The pub landlord at the Grafton Arms, Manchester and Jane getting on
really well.
The Best rally ever - organized by us!
Loads of pub quizes.
Pancakes...
And much more to come.
Helen also thanked the committee for the hard work put in over the year, and wished next years committee good luck.
There were no questions.
7.2 Vice-President
Karl Ashford stated that though the previous year he had managed to delgate all of his jobs to other members of the committee, Helen organized both the training tops and the neckers. Last semester he organized two bar meets, which took a lot of planning. And this semester he forgot to organize karting due to exam stress, and G's has closed down! So he's had a very productive year, following in the tradition of all Scout & Guide Vice Presidents over recent years. He wished the next Vice-Pres good luck and hoped that they enjoy the job as much as he did.
There were no questions.
7.3 Tresurer
Ruth Palmer reported that she had far too much work, and that she was scared of the tresurary after loosing the cash box key. She also stated that we got £74 grant, and that we got an extra £160 when we asked for more to hire some minibuses for rallys. We have approximately £127 in the social account and £244 in the grant account. Ruth said that she had had a good time and asked if there were any animal buscuits, and Helen Brown said that she had a yoghurt stain on her jumper - honestly.
There were no questions.
7.4 Secretary
Guy Badman said that it had been a good year, and that the rallys were great although there was too much cooking. The web page is getting better and better, more photos will be going on soon, - Alex went red.
There were no questions.
7.5 Publicity Officer
Jane Cowley stated that she liked beer, and that everyone who had worked on the freshers fayre stall had joined the Guinness Society. She reported that we had recruited 20 freshers and some of them even come to the meetings. She said it had been a great year and well done.
There were no questions.
7.6 SSAGO Rep.
Louise Williams also felt the the year had started well with our rally. It was well attended and a great success. She thought that missing her first reps. meeting was an oversight, but said that these things happen. She also stated that we had had a few problems with National SSAGO, not recieveing anything they sent us. But we still managed to make it to the next rally and she got to the next reps. meeting, we even managed to fill in the SSAGO registration form in time for the national AGM. Louise offered one piece of advice to the next SSAGO rep. "Don't go drinking with anyone Scottish if you want to make it to the reps meetings."
There were no questions.
8. Proposal for redistribution of committee resposibilities
After much discussion the following committee positions and responsibilities were decided upon, and carried unanimously.
8.1 President
Act as a society spokesman.
Chair meetings.
Ensure that activities are properly organized by those to whom they have been delegated.
Write a report for SARC every term.
Second signatuary on account.
Completing constitution form for SARC.
Completeing membership forms for SARC.
Check pigeon hole in clubs and societies office.
Attend clubs and societies meetings.
8.2 Vice - President
Act as president in their absense.
Look after, order and replace society equipment and new neckers/training tops.
Plan freshers fayre stall.
Lease with local Scouts and Guides
Attend local Scout and Guide meetings, such as the Scout fellowship.
8.3 Treasurer
Collection and payment of membership fees to UNU Treasurey.
Submit grant application form.
Control Society account.
Deposit/withdraw funds.
8.4 Secretary
Keep minutes of all society meetings.
Keep a record of events and distribute programmes and newsletters.
Deal with society correspondence.
Keep notice board and website up to date.
8.5 SSAGO Rep.
Leasing with SSAGO re. rallies and meetings.
Complete SSAGO registration form in Autumn term
Attend reps. meetings at rallies.
9. Election of New Committee
President: Caroline Banks was proposed by Helen Brown and seconded by Jane Cowley, with Guy Badman standing in until she gets back from Germany.
Vice-President: Jane Cowley was proposed by Guy Badman and seconded by Jen Asquith.
Treasurer: Helen James was proposed by Louise Williams and seconded by Gareth Evans.
Secretary: Jeremy Aynge was proposed by Jane Cowley and seconded by Guy Badman. Jane said that R.O.N. was sexy.
SSAGO Rep.: Gareth Evans was proposed by Karl Ashford and seconded by Jane Cowley. Alex Booth was proposed by Ray Butler and seconded by Guy Badman.
All officers standing for unapposed posts were elected on a majority vote. SSAGO Rep. Return a vote of 9:0 for Gareth Evans.
The non-executive post of Web Page keeper was left in the hand of Guy Badman as he knows what he is doing with it.
10. Motions
10.1 Membership fee
Raising the membership fees from £3.00 to £3.50 was discussed, it was decided to get more money from club profits on neckers and t-shirts. The vote was 11:0 against, motion not carried.
10.2 New Club Mascot
It was noted that none of the current members could remember the old mascot very well. So we need to get a new one, Jane said she wanted it to talk, and Ruth wanted a blow up one. It was decided unanimosly to get a new duck mascot, and left up to the new committee to hammer out the finer details.
10.3 Club First Aid kit
It was decided to buy a club mountain leaders first aid kit as the one we have at present is too small. Jane was asked to organize this.
11. Any Other Competent Business
11.1 Clothing
It was noted that Jane can now do single orders on neckers and training tops as the relevant companies have our detials on file already. It was decided that we want a new society t-shirt and so members were asked to bring along designs so that they could be voted upon.
Karl asked for it to be minuted that Coventry beat Aston Villa 4 - 1 on the weekend.
12. Dates of next meetings
12.1 AGM
The date for the next AGM was set as 8th March 2000, after Guy and Alex stated that they wouldn't be able to make the 1st March as it was St. David's day, and they were likely to be in a gutter some where celebrating.
12.2 Handover Committee Meeting
This will be on the 9th March 1999, at 8:30pm in Jane's house, 72 Highfield Road.
13. Close
The meeting was closed at 10:05pm