Meeting opened at 7:16 pm.
1. Apologies
Mark said sorry, Helen apologised on behalf of the ducks who preferred
to stay on her wardrobe.
2. Acceptance of Agenda
The agenda was accepted
3. Minutes of the Last AGM
Ray made everyone wait until he had read the minutes even though they
had been on the web site for the past year! Mark suggested that it
may be quicker if we gave Ray a large print version. The minutes
were accepted (eventually) as a true and accurate record of the meeting..
4. Notification of Competent Business
There was no competent business
5. Matters Arising.
5.1 T-shirts: Gareth said that we had been rubbish and
still not managed to produce them.
5.2 Neckers: Jeremy is expecting the neckers some
time this week (they are already late).
5.3 Rally: We have got the rally for summer 2002.
The theme will be the 1950’s. We hope it to be a reunion for old
club members. This poses a problem with insurance but this can probably
be overcome.
5.4 Ray stated that he had still not read the minutes.
5.5 Andrew stated that last year it was minuted
that everyone was wearing either red or green and this year no-one was
wearing any red. Fran said that she had red on her socks.
5.6 Membership fees: It was proposed that we keep the
fee at £4 after a long discussion, in which Ray asked if we could
put it back down to £3 now that Caroline has gone, all were in favour
of the fee staying at £4.
6. Reports
6.1 President: Gareth said that he had had a good year
despite beginning it by giving a computer virus to the whole club and causing
Helen to have to buy a new computer.
The numbers are down slightly on the books but the weekly turn out
has improved. We have achieved things that have never been done in
Gareth’s time at the club (although Ray can recall them happening in the
very distant past). These include being sociable with other clubs
at rallies, attending a challenge evening at another club, taking part
in the fancy dress at a rally. Gareth thanked his committee for their
support this year and stressed the importance of getting more people to
help at local scout and guide clubs as many of us are leaving this year.
Marcia said that she had a name (which Jeremy pointed out was in fact Marcia).
I got a bit confused at this point but I think it ended in Jeremy saying
that he wanted to be a brownie leader. Fraser stated that Jeremy
was turning into Ray (I don’t understannd this comment but that’s Fraser
for you). Gareth finished by saying that we had managed to have the
fewest committee meetings that he can remember.
6.2 Vice President: Jeremy stated that he did not wish to repeat Gareth’s report, waffled for a minute and then admitted that he hadn’t written a report. He was sure that Jane hadn’t given one last year and Gareth pointed out that Jane had said that she liked beer therefore had at least prepared a report. Jeremy thanked Gareth for being a GREAT president and at this point Fran got to her knees and began worshiping Gareth then said that she wanted to dissect him.
6.3 Secretary: Katie said that she wasn’t going to say much to avoid minuting it however she said she had had a busy year and regretted not attending all the meetings.
6.4 Treasurer: Helen said that she hasn’t done much as treasurer the finances had run smoothly and that most of her work had been done by Gareth. We started in September with a balance of £113 and now have £257 although around £100 is to come out for the bus hire as well as money for pancakes and AGM food. The allocated grant was £340 of which we have spent $182. There is still money left over for a summer activity which will be white water rafting but this we will leave in the capable hands of the new committee.
6.5 SSAGO Rep: Mark said that he had been to reps meetings at two rallies and that they had been boring as the SSAGO constitution is being rewritten. He was asked to vote on whether the cost of rallies should change. It was decided that they would remain the same except for last minute bookings which would go be charged at £25 to cover the cost of extra food. Mark also said that he appreciated the meetings being changed from immediately after the pub craw. Marcia pointed out that it may be better to be drunk at the meetings if they were that boring. A successful bid for the 2002 summer rally was made by at Cardiff although Mark was put off by Birmingham’s flyers for the spring rally. Mark managed to avoid much of the hassle from SSAGO as he was only put on the mailing list 2 weeks before the last rally. Nottingham@ssago.org.uk and clubs@ssago.org.uk now actually work. At this point Mark resigned and we were forced to appoint a temporary SSAGO rep. Fran was proposed and took her place at the committee table.
7. Election of committee positions:
7.1 President: Fraser was proposed by Jeemy and seconded
by Gareth. Questions to Fraser were as follows:
Helen asked if he would return safely from future rallies to which
he replied that he intended to.
Helen asked if he planned to travel to all rallies via cash machines.
Gareth asked how Fraser would do as the first president from Jersey
to which Fraser replied that he was from Guernsey and was not happy being
referred to as being from Jersey.
Gareth sent Fraser out of the room at which point Fraser fell over.
The voting procedure explained and it was noted by Linda that Ron is still
sexy. The voting was as follows: 11 were “for” 2 voted for
ron.
7.2 Vice President: Fraser proposed Fran who was seconded
by Gareth.
Ray asked Fran what her favourite flavour of Pringles was and she replied
sour cream and onion.
Marcia said that she had spewed up a whole tube of these at Athens
airport.
Linda asked Fran if she promised to loose Fraser to which Fran replied
that she had already written a plan for this.
Fraser asked if Fran proposed to take on all the responsibilities of
the president.
Fran left the room with the Pringles via a slightly unconventional
exit and said that she was going to a lesbian wedding.
The election of Fran was unanimous.
7.3 Secretary: Pete was proposed and seconded by a combination of people (sorry I didn’t get exactly who). Andrew asked if he was able to write. Gareth noted that no-one had proposed ron yet and Fran said that she would propose to Fran later. The vote was done by a show of feet. 2 ron, 1 abstention and 10 for.
7.4 Treasurer: Helen proposed Marcia and Jeremy seconded.
Helen stated that Marcia was not having the ducks. Marcia promised
to go to rallies in future and Not to forget the ducks!
Gareth asked if Marcia could count. Somehow Marcia managed to
evade the question and stated that she had been treasurer of her school
environment club which had more money than our club so we assume that she
can count to more than £257.
Marcia was asked why she had given up crisps for lent and she replied
that there was nothing harder to give up.
Helen suggested giving up men (yeah right Helen).
The voting was as follows: 2 abstentions, 2 Ron, 9 for.
7.5 SSAGO Rep: No-one wanted to stand for SSAGO rep so Mark said that he could be persuaded to carry on until after the sweetie rally. Gareth pointed that he could not “carry on” as he had already resigned and therefore would have to be re-elected. Fraser proposed and Andrew seconded. There were 2 abstentions, 1 vote for ron and 10 for.
7.6 Rally Organiser: Jeremy proposed Andrew and Fraser seconded.
He was asked if he would be around for the dates of the rally to which
he replied “ I will make myself available” He was given the chance to rephrase
this but was happy with the wording!
He was asked what his middle name was and replied that he didn’t have
one so Fran gave him the name Clive.
Fraser asked what new and exciting ideas Andrew had for the rally and
Andrew said that he had ideas for silly games.
Mark suggested giant bar billiards and was asked how he was going to
make the holes. He said that he would dig up highfields.
Fraser then voted 3 times for separate things. In the end the
voting was as follows, 72 votes for, 14 for ron and 12 abstentions.
8. Any other Business
8.1 Andrew asked where the egg cup was and Ray said that
it had been missing for about 2 years and that if he gave it another 15
years it may turn up. It was asked if Ray would still be around to
witness this.
8.2 Linda asked of anyone wanted to take over as web site
person but no-one did.
8.3 Helen alleged to be able to hear the ducks quacking
from her room..
8.4 Mark said that he may be able to get tents for the
rally.
8.5 Fran is going to make us all go on holiday.
8.6 Gareth wanted his name in the minutes.
8.7 Mark wanted it minuted that he has no other business.
8.8 Andy is hungry.
8.9 Fraser thinks Gareth is organised.
Meeting closed at 7:59 pm (the shortest ever)